Swim Wales Club Affiliation and unlock a range of benefits. Whether you’re a well-established club looking to develop or a new club ready to make an impact, our affiliation brings real value and opportunities for growth to your club.
Benefits of Club Affiliation
Insurance
Governance
Ein Clwb
Support
Engagement
Performance
Events
Partnership
Pathway
Sports
Membership
JustGo
Insurance Coverage
Benefit from our specialist and comprehensive insurance portfolio, providing everyone peace of mind. Our coverage includes:
£20 million Public Liability.
£20 million Product Liability.
£20 million Professional Indemnity.
£20 million Management Liability for Directors & Officers.
£5 million Management Liability for Corporate Legal Liability.
£20 million Abuse extension.
£10 million Employers’ Liability.
Coverage for Defamation, Libel, and Slander.
Legal Advice Helpline.
Tax Advice Helpline.
Expert advice for additional insurance products.
Access to a designated Claims Handling team.
Every new club member receives a complimentary set of three trial sessions.
Additional insurance coverage is available to meet your club-specific requirements, including group travel insurance.
Governance
MyConcern system software for efficient case management for recording and reporting safeguarding matters.
Cost-free volunteer DBS applications facilitated by Vibrant Nation.
Comprehensive resources for Welfare Officers, including inductions, forums, and regular support.
Club Governance support includes guidance on essential aspects such as conducting Annual General Meetings and ensuring your club has governance practices in place.
Direct support to member clubs from the Swim Wales Governance team, following disciplinary and grievance procedures.
Policies and Procedures for concerns and complaints.
Swim Wales Safeguarding Adults at Risk Policy and Child Safeguarding Policy to support you as a club in safeguarding matters.
Access a wide range of governance policy templates to strengthen your club.
Benefit from direct guidance and support from the Swim Wales Head of Governance and lead safeguarding officer.
Ein Clwb
Ein Clwb provides a wide-ranging catalogue of helpful guides and support in running an aquatic club. The range of support includes the following, however, isn’t limited to:
Governance and Safeguarding
Finance
Marketing
Teaching & Coaching
Volunteers
Club Roles
Improving Diversity
Support
Gain eligibility to apply for various grants, including funds exclusively available to Swim Wales affiliated clubs including the Be Active Wales Funding, opening doors to potential financial support.
Assistance with the application process and access to informative guides designed to aid you in completing funding and grant applications.
Help you establish safe and enjoyable club environments that cater to all current members and reach new members.
Benefit from operational support to kick-start your club and ensure its sustained growth and success.
Direct support from Swim Wales’ Club Support Officer, focusing on governance, development, sustainability, equality, diversity and inclusion and more.
Engagement
Access to Swim Wales Club Engagement Sessions, offering valuable insight, best practices and networking opportunities.
Swim Wales Annual Club Conference, enriching your club’s expertise and capabilities.
Eligibility for recognition as an integral part of the annual Swim Wales Awards.
Engage in club networking opportunities, fostering the exchange of best practices and knowledge and resource sharing.
Performance
Eligibility for coaches to apply for the Swim Wales National Coaching Team Programme and Swim Wales ASPIRE Coach Development Programme.
Access to the Swim Wales National Squad Pathway for selected swimmers, Coaches and Team Managers.
Support to Swim Wales designated Performance Clubs and High-Performance Centres.
Access a wide range of technical resources created by the Swim Wales Performance Team through the Performance Hub.
Direct support from the Swim Wales Performance team to support your to thrive even more.
Events
Comprehensive Competition Pathway, an extensive year-round competition programme, allows club members to embrace the opportunity to participate in events at club, regional, and national levels. (Subject to specific conditions).
Event Management Resources: Gain access to a wealth of event support resources, including templates, guides and support to streamline event organisation and ensure successful outcomes.
Personalised Event Assistance: receive direct support from the dedicated Swim Wales events team, who provide valuable guidance, share best practices and work collaboratively to elevate the quality of aquatic events across Wales.
Partnership
A strong partnership and association with the National Governing Body for Aquatics in Wales help you to attract members, develop as a club and ensure your club grows to its full potential.
Advertise your employment vacancies at no cost on the Swim Wales Website platform, reaching a wide audience of potential candidates.
Join us in shaping the future of aquatics in Wales, working collaboratively to ensure a sustainable future for everyone involved in the sport.
Gain prominent exposure through inclusion on the Swim Wales Aquatic Locations Feature and Club Finder, making it easier for potential members to discover and join your club.
Benefit from Swim Wales’ advocacy efforts to foster a thriving aquatics community in Wales.
Opportunity to attend and participate in voting at the Swim Wales Annual General Meeting.
Pathway & Sports
Receive assistance and sharing of best practices to enable a seamless path from Learn to Swim to your club, including the use of the Swim Wales Skills Framework, enhancing your capabilities and opportunities for growth.
Integrate thrilling new aquatic sports opportunities into your program, opening doors to exciting experiences for your members.
Benefit from direct guidance and support from the Swim Wales Sports Development team, covering a wide spectrum of aquatic sports to elevate your club’s performance.
Memberships and JustGo
Access to JustGo, a comprehensive platform serving as a hub for members and administrators. Members can complete their details, make purchases and upload qualifications conveniently. Administrators benefit from streamlined administrative tasks and improved efficiency.
Documents – A centralised area for storing all your club policies and important documents, with convenient access to your insurance coverage records.
Membership – Effortlessly access and track your members’ details, along with real-time updates on their membership status.
Credentials – Monitor both your members and the club’s credentials efficiently, receiving automatic notifications when they are about to expire.
Communications – Automate and tailor your member communications, ensuring a personalised touch and effective engagement.
Reporting and Insight – Leverage a variety of pre-generated reports to gain crucial insights from live club data, empowering you to make more informed decisions.
Website Builder and Hosting – Create your own fully branded website to promote your club.
Membership Journey Personalisation – Data capture can be crucial; field management provides the opportunity to incorporate additional questions and club agreements into the membership process.
Products Sale upsell club merchandise and equipment during the membership journey.
Automatic Renewal Payments – Allow your members to renew their membership each year automatically.
Membership Management – create unlimited personalised club membership types for your members and streamline the process for members.
Direct support from the Swim Wales Membership Team to maximise your JustGo system, reviewing how digital transformation can support your club by automating processes, simplifying membership management, and reducing paperwork and administrative procedures.
The cost of the Swim Wales Club Affiliation remains at £150
We are pleased to share that there will be no price increase to the Club Affiliation for 2026.
Therefore, Club Affiliation will remain at £150 and continue to include a wide range of National Governing Body support and benefits
Support
Select ‘view steps’ to follow the Step-by-step interactive guide by selecting the arrows
Watch the video guide which takes you through the steps
We kindly ask you to upload key documents to ensure your club’s successful affiliation and continued development. All three documents can be downloaded below
Club Constitution
Download Template Here
Club Development Plan
Download Template Here
Club Accounts
Download Template Here
Frequently Asked Questions
What is Club Affiliation?
Club Affiliation is an annual process that ensures your club meets the standards set by Swim Wales, providing access to resources, support, and recognition within the aquatic community.
Where do we renew our Club Affiliation?
Club Affiliation is renewed on the JustGo platform, with the video guide above taking you through the steps.
How much does Club Affiliation Cost?
The Club Affiliation fee for the 2024/2025 financial year remains at £150. This fee includes a wide range of National Governing Body support and benefits.
When is the affiliation renewal period?
The renewal period begins on 1st March 2025 and must be completed by 31st March 2025.
How can we get assistance during the affiliation process?
Swim Wales offers support through step-by-step interactive guides and video tutorials to assist clubs during the affiliation process. Additionally, online support sessions are available above to book.
What happens if we don’t complete the affiliation process on time?
Failure to complete the affiliation process within the required time may result in the suspension of your club’s affiliation status, limiting access to Swim Wales benefits, resources, and events.
Additional Support
Our team is here to support you throughout the affiliation process. If you need any assistance, please don’t hesitate to contact us by emailing membership@swimwales.org or calling us on 01792 606134.
