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SWCSP – Swim Wales Child Safeguarding Policy

The Policy was launched at the Swim Wales Annual Conference 2017.  

SWCSP must be adopted by all affiliated Aquatic clubs and organisations. Clubs are required to comply with the policy.

SWCSP is intended for anyone involved in Aquatic activities and offers practical guidance and information on mandatory requirements and good practice.

Ensuring that children are properly safeguarded should be a key part of how our clubs operate. It helps provide a safe, happy and fun environment in which children can participate, enjoy making new friends and develop their skills. Clubs are responsible for embedding good practise in their clubs. Members should be encouraged to read SWCSP, know how to report any concerns and who to contact in the club if they have any questions.

The responsibility to safeguard children does not rest with any one person, but instead belongs to everyone who plays a part in delivering our sporting activities. Whether you are a coach, teacher, parent, volunteer, official or athlete, SWCSP applies to you. The Policy contains practical guidance and information on mandatory requirements and good practice. It is reviewed annually to ensure we comply with legislation.

Swim Wales will support you in safeguarding policies and procedures to ensure that best practise is followed at all times. 

Click here to read the full Swim Wales Safe guarding policy.

Remember: it is not your responsibility to decide whether or not a child is being abused. But it is your responsibility to act if you have concerns. “No action” is not an option.

What To Do Next

If you have any specific queries or wish to discuss a concern, please contact your club’s Welfare Officer.

If the matter is serious or urgent, please contact NSPCC on 0808 800 5000, the Police, and/or Children's Services

Or you can call ChildLine and develop their skills at any time (it is free and confidential) 0800 1111

Parents are encouraged to read SWCSP. As a parent, you play a key role in ensuring your children are safe when they are placed in the care of a swimming club. Familiarising yourself with the policy will help you understand the duty of care a club has. It will also help you be aware of the policies and procedures your club will adhere to when a concern is raised. If the concern involves your child, you will be advised of what you should do and you will be kept fully informed of all action taken. If the matter is about a child unrelated to you, information will only be made available to you in line with appropriate confidentiality. You are welcome to download a copy and retain for reference.

Of course, we hope you never need to use these services and that your child enjoys his or her membership in their chosen club, training and competing.

SWAARP - Swim Wales Adults at Risk Policy 

Why safeguard adults – if we don’t and adults participating in our sport do not feel safe we will increase the percentage of who will leave and not come back.

Most importantly though everyone has the right to be safe, however there are differences for safeguarding adults to safeguarding children. We must always assume an adult has the capacity to make their own decisions and a great way to remember this is a short phrase;

‘Nothing about me, without me’

Swim Wales Adults at Risk Policy is the Governance framework for ensuring we act and respond appropriately to concerns relating to adults.

Your club can contribute to ensuring this is a priority by adopting this mandatory policy, talking about it and understanding your responsibilities. Exactly as you are expected to do for Swim Wales Child Safeguarding Policy.

Safeguarding is a top liner – it should always be at the top of the page for both existing and new activities.

Safeguarding is everyone’s responsibility….. It is not your responsibility to decide if an adult has/is being abused but it is your responsibility to act on your concern.

What to do if you have a concern


  • Follow National Governing Body Guidelines
  • Stay calm
  • Show and tell the child that you are taking what he/she says seriously
  • Reassure the child and make it clear she/he is not to blame
  • Ask open questions (those which do not lead to a yes or no answer) - Try not to put words into the child's mouth • Clarify anything about which you are uncertain
  • Be honest, and explain that you will have to tell someone else to stop the abuse
  • Make a note of what the child has said as soon as possible after the event - Make a written record of the facts using the incident form in the Y Plant
  • Involve parents where appropriate
  • Maintain confidentiality - only tell others if it will help to protect the child


  • Panic
  • Rush to assumptions and actions that may be inappropriate
  • Make promises you can not keep
  • Make the disclosure keep repeating their concerns
  • Take responsibility for further action
  • Record opinion/hearsay/impressions - record only what was said or seen


Safeguarding Training

Protect yourself, the young people you are coaching and your employer by understanding and following good teaching/coaching points.

Learn about child abuse and how to handle situations if you have concerns.

Everyone involved in working with children must attend a mandatory Safeguarding & Protecting Children course. This is a 3 hour face-to-face course. A further refresher course is necessary every 3 years, and this be done online.

Both of the above courses are certificated and your certificate must be shown to your club Welfare Officer who will maintain a record. The club Welfare Officer also advises Swim Wales, and we will keep the member’s records up to date.

Swim Wales follows the recommendations made by the Child Protection in Sport Unit (CPSU) and only the training programmes listed below can be accepted:

Sportscoach UK workshop titled ‘Safeguarding and Protecting Children Workshop'The Swim Wales preferred course is delivered by Swim Wales/Sports Coach UK. It uses swimming specific examples, referring to the Swim Wales Child Protection Policy and Guidelines.

If you are required to attend a Safeguarding course as part of your employment, please contact Swim Wales to check if this is sufficient for our needs.

The Swim Wales preferred course is the Sports Coach UK swimming specific course and we encourage everyone to attend this because of the additional sport-specific information it provides.

To book a course for your club contact Swim Wales HERE

Club Welfare Officers are required to attend a one-off Time to Listen Course which will be delivered by tutors approved by Swim Wales. From January 2016, a sport generic course will be available in partnership with the CPSU. A calendar of Time to Listen courses is available here. You will need to send a copy of your certificate to Swim Wales.

Incident Notification Guidlines

It is important that all incidents that may give rise to a claim are reported to us as soon as possible after the event. This will enable Insurers to carry out investigations at an early stage whilst information relating to the claim remains fresh in the mind. This will also ensure that you are complying fully with your policy terms and conditions.


DBS Checking Tool

Check the level of DBS required


User Guidelines for DBS checks

User Guidelines for DBS checks through Welsh Sports Assoc


Frequently Asked Questions

  • Why You Need To Make A Commitment To Your Child And Their Swimming Club

    The club you select will make a commitment to your child. Remember, many people at the club are volunteers and give their time to help ensure your child develops his or her swimming skills in a safe, protected environment.

    In return, we ask that you make a commitment to the club. It can be as simple as ensuring your child turns up for training on time.

    Here are a few ways to show your commitment:

    • Take an interest in your child’s activity and be supportive of their progress
    • Find out about the coaching sessions and competitions the club offers
    • Be punctual when dropping off and collecting your children for coaching and competitions
    • Develop clear lines of communication to keep up with your child’s progress
    • If you are unable to stay at training/competitions, ensure your child has all the required equipment and that the club has an emergency contact number for you (preferably a mobile phone - please keep it switched on)
    • Advise the Club Welfare Office/Junior Organiser if your child has any particular needs, such as allergies or learning difficulties, and ensure the Welfare Officer or your child’s Coach knows of any relevant new concerns/illnesses or ongoing treatments

    If You Have A Concern For Any Child At The Club

    Everything will be done by your club Committee, Child Welfare Officer, coaches and teachers to ensure good practice at all times. But you may still have concerns and wish to raise them. Here is what to do:

    • If the concern is about your child’s training, your club should have guidance. Use this to discuss your child’s training with the coach (ask for an appointment)
    • If no guidance is available, approach the Club Welfare Officer to find out how you can arrange a suitable time to discuss your child’s training and development with the coach
    • If you are dissatisfied with the outcome of any discussion with the club coach, you should approach the Club Welfare Officer for advice on what to do next
    • Remember, club training offered may be in the interests of the majority of the swimmers but not meet the needs of your child. If this is the case, you need to discuss whether a change of squads, lanes or even club may be appropriate for your child
    • If you feel your concerns are not being taken seriously, Swim Wales are available for advice

  • How Long Does A DBS Check Take?

    Currently DBS checks are being returned within one week of processing, on some occasions they may take longer. If you are fulfilling a role that requires a current DBS check, you are not able to work in that role until a valid certificate has been issued.

  • Do I Need A Swim Wales Membership?

    If you are performing volunteer duties within an affiliated club, then you must be a member. The insurance cover Swim Wales provides to clubs only covers current members. All swimmers require membership.

  • Why Must I Attend A Safeguarding Course Every 3 Years?

    The course will provide you with up to date information on safeguarding. In today’s ever-changing world it is important to know what the legislation requires from us. Attending the course as required will help everyone to provide the best possible safeguarding practises in their environment. The course is a Swim Wales requirement of membership when working with children.