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Swimming Event Volunteering

Event Volunteering 

All grassroots sport relies on the commitment and enthusiasm of its volunteers. Swimming is no different. Sign up as a volunteer and you will make a significant contribution to our local, regional and national volunteer community. It’s a rewarding way to support the growth of aquatic sport.

When you join our team of committed volunteers, you’ll make new friends, develop new skills, and build on your existing strengths.  Make a difference to your local community and help our participants enjoy their sport.

Event volunteers include Officials, marshalls, Young Ambassadors and many more.

Volunteers Roles

There are plenty of ways to volunteer, with a role to suit every personality type and skill set.

Runner Runners work alongside the control room staff, and post meet results after each event has taken place (displayed at either end of the pool and on the spectator balcony). A copy of the results should also be given to the announcer and the Information Desk.

CateringThe role of catering requires you to facilitate the serving of food at meal times for officials and volunteer staff. You will also need to check levels of water in the urn, and check the stock of tea, coffee and sugar on a regular basis. Catering volunteers also take refreshments to all the volunteers working on poolside, including the announcer.

MarshalsMarshals ensure that all the competitors are present and lined up accordingly in the correct heats and lanes for their event. Marshals will also be expected to keep the flow of heats moving regularly around the pool once a race has started. Marshals are required at the call room for final races (to sign the swimmers in for their events and make sure they are ready to enter poolside for the start of the race). They will also need to report any missing competitors to the lead referee.

AnnouncerThe role of the Announcer is to Open and Close each session by welcoming officials on to poolside and releasing them. The announcer commentates throughout the races and announces results of Heat Sessions including Disqualifications. The Announcer will also will let spectators know of any swimmers competing or withdrawing from finals session.You’ll need a strong clear voice for this role. Initially you would shadow an experienced announcer.

Final Withdrawals The role for Withdrawals is based on poolside. The swimmers will come to you if they have made a final and wish to withdraw, you will then need to complete a page in the withdrawal triplicate book and a copy of this is then given to the Control Room and the Announcer.

Merchandise/Shop Volunteers in the Merchandise Shop requires excellent levels of customer service. You’ll assist customers with the purchasing of meet merchandise, handle payments by cash and card, and maintain the levels of merchandise stock. You will be assisted by another volunteer.

Spectator Door The volunteers at the Spectator Door needs to have excellent levels of customer service. You’ll help customers buy spectators wristbands and the programme, and will handle payments by cash and card. You will be assisted by another volunteer.

Information DeskThe role for the Information Desk is another customer service role. You’ll assist with Meet queries from Coaches, Spectators and Swimmers and will help distribute pre-paid spectator tickets.

Field of PlayField of Play volunteers manage the warm up session, make sure that the correct clubs are in the relevant assigned lanes, and ensure a clear deck at all times during the competition. You will also be required to manage the equipment (i.e. lap counters and bells for long distance events, kit boxes, chairs) as directed by the Lead Referee. 

Timekeeper This is an introduction into the world of the swimming official. It covers the practical aspects of what is required of a timekeeper by means of a short theory session followed by a practical assessment. The minimum recommended age for candidates to undertake this training is 14 years, and all need to be registered members of a British Swimming affiliated club or member of the Institute of Swimming (IoS).

Judge Level 1 This is the first level of British qualification. It encompasses the role and duties of a Timekeeper, Chief Timekeeper and Inspector of Turns. The minimum age to start training is 15 years. Candidates will be required to undertake some formal theory instruction and gain practical experience working on the poolside with a mentor. A course workbook is provided for completion after which there will be a practical assessment. During the practical assessment candidates will be required to answer questions orally. Upon qualification candidates will be attributed with the qualification Judge Level 1 on the British Swimming Database and will be encouraged to become a Licensed Official.

Judge Level 2 This is the second level of qualification. It encompasses the role and duties in relation to all aspects of judging and the theoretical role and duties of Starter. The minimum age to start training is 16 years and candidates must have already qualified as Judge Level 1. The training follows a similar format to that of Judge level 1 with formal instruction, mentored pool side training with workbook followed by a practical assessment. When qualified, candidates will be attributed with the qualification Judge Level 2 on the British Swimming Database.

Judge Level 2S - Starter Candidates wishing to qualify as a Starter will be required hold the Judge Level 2 qualification and have completed a minimum of 20 hours post qualification experience as Judge Level 2. Training will consist of a prescribed number of practical experiences as a Starter before undertaking a formal practical assessment. Successful candidates will be attributed with the Starter qualification: Judge Level 2S

Referee The minimum age for training is 19 years providing the candidate is aged 20 years as at 30 November in the year of the theory examination. This course contains theoretical instruction and specified practical experiences. It is followed by a formal examination in November after which successful candidates take a final poolside practical assessment leading to qualification as a British Swimming Referee. Several months have been allocated between registration and the formal examination to enable candidates to undertake all the practical experience required to complete the course as well as the theoretical instruction.

Application forms must be submitted by 31 December of the previous year to allow sufficient time for completion of training in preparation for the November examination.

Contact your regional organiser for further information 

Swim Wales North  Mr  I Austerberry Tel: 07968 780153

Swim Wales South East Mrs E Edwards Tel:01873 832017

Swim Wales West Mr M Noble Tel: 01545 570 888

Register your interest

If you would like to be involved in our upcoming competitions email the team

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